MASCC/ISOO 2019 - Promotional & Advertising Support Opportunities

Promotional & Advertising Support Opportunities

MEETING LANYARDS
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Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

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CHARGING KIOSK
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Branded Charging Kiosk for multiple devices, including smartphones and tablets. It's a great way to leave a lasting impression on the congress delegates.

  • Opportunity to brand the Charging Kiosk with your company name and logo
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

 

PLENARY\PARALLEL SPONSORED SYMPOSIUM                         UNOPPOSED PRIME SLOT/UNOPPOSED SLOT/PARALLEL SLOT 
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Opportunity to organise an Official Educational Non-CME Industry Session.

  • The topic and speaker selection is to be submitted to the organizing committee for approval at least 3 months prior to the activity.
  • All food and beverage is arranged and paid for directly to the facility by supporting company.
  • Educational Non-CME Industry Session will be clearly indicated in meeting materials as: "Non-CME Industry Session supported by: Company ABC ".
  • Promotional/marketing materials created by the company must include: " Non-CME Industry Session supported by: Company ABC"
  • Time slots and preferred halls will be allocated on a first come, first served basis
  • The congress will provide the following disclaimer information to all participating companies. The disclaimer must be printed on all promotional materials for industry sessions supported by any group other than the supporter.

The Multinational association for supportive care in cancer has provided space for this non-CME industry session. The program was independently produced, not subject to review by the MASCC/ISOO meeting, and is not part of the scientific/educational program offered by the MASCC/ISOO meeting.

NOTE: The supporting company in addition to the support fee must cover all speakers' expenses including:

  • Registration fee
  • Accommodation
  • Travel expenses

This also applies in the case where the speakers have already been invited by the Congress. In this case, the company will support the amount of nights as per congress policy.


SPEAKERS READY ROOM
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Facilities will be available at the Meeting location for speakers and abstract presenters to check their presentations.

  • Supporter's name/or company logo to appear on all signs for this room
  • Opportunity to display Supporter's logo on screensavers at each workstation
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

 

INTERNET AREA
​There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed. 

  • ​​​Signage near the area with "Sponsored by..." and a company logo 
  • Opportunity to display company logo on screen background, screen saver
  • Opportunity to brand area with your own carpet
  • Opportunity to provide branded paper, mousepads
  • ​Opportunity to distribute branded items​
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  
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HOSPITALITY SUITES / MEETING ROOMS

An opportunity to hire a room at the Meeting venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Meeting. Supporters will have the option to order catering and AV equipment at an additional cost. 
Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.


Policy regarding Unofficial Ancillary Events at MASCC/ISOO Annual Meeting: "Blackout" Dates

Ancillary events are described as any function held during a MASCC/ISOO Annual Meeting by a party other than MASCC/ISOO, not including satellite symposia. This policy is intended to provide direction to members and sponsors on the process of holding ancillary events at the MASCC/ISOO Annual Meeting. The goal of this policy is to ensure that audiences are not drawn away from the official meeting events, whether it be official meetings or scientific programming, to attend competing meetings.

All ancillary events must receive MASCC/ISOO authorization, regardless of whether meeting space is requested or events are held off-site. MASCC/ISOO will not allow any unapproved member meetings, or corporate or organized industry meetings from the time of the MASCC/ISOO Board Meeting, the Business Meeting (General Assembly), and Opening Ceremony to the Annual Meeting's adjournment.

Concomitant activities or ancillary events are defined as meetings involving more than 12 people (including advisory board meetings, focus groups, internal meetings involving delegates, press conferences, research meetings, or other educational activities) that take place before, after, or during breaks in the scientific and business program of the Annual Meeting. Generally, meetings of any size with pharma attendees only will be allowed. Some other ancillary meetings may be allowed, but are be subject to MASCC/ISOO approval at least 4 weeks prior to the event. Failure to obtain permission may result in the following penalties:

  • Last choice of time slots for satellite symposia at the next Annual Meeting
  • Last choice of exhibit space at the Annual Meeting

There is an expectation that any company holding such a meeting will be, at minimum, a contributing supporter ($10,000.00) of the MASCC/ISOO Annual Meeting.

No signage, advertising, or other description of the event may use the MASCC name or logo or otherwise suggest or imply that MASCC has endorsed or sponsored the event.

This policy does not pertain to sanctioned, educational satellite symposia, which are covered by a separate policy. MASCC/ISOO will make available time slots at breakfast, lunch, and dinner for sanctioned, independent educational satellite symposia.

EXECUTIVE LO​UNGE

Facilities will be available at the venue for speakers and members of the organizing committee. Hospitality provided will be in compliance with all relevant industry codes. 

  • Company’s logo on signage at the entrance to the executive lounge
  • Opportunity to provide company’s mouse pad at each workstation
  • Opportunity to display company logo on screensavers 
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

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COFFEE BREAKS- PER DAY/PER BREAK/PER ENTIRE MEETING 

Coffee will be served during breaks in the exhibition area. Hospitality provided will be in comp​liance with all relevant industry codes.  

  • Opportunity to have a one break/one day display of company’s logo at the catering point located within the exhibition area
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  
WELCOME RECEPTION / NETWORKING EVENT
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Supporter will have the opportunity to promote itself through a networking reception (date TBA)  to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

  • Supporter's logo on sign at the entrance to the Welcome Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

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BRANDED SEATING CUBES - NEW​
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The branded Seating Cubes or Festival Chairs are stylish and informal. This multipourpose cardboard stool can be customized to match whatever theme you have chosen for your event. The design is subject to approval of the Secretariat and must follow all compliance regulations.

  • Opportunity to customize the seating cubes.
  • 50 or 100 branded seats will be produced, price is according to the amount.
  • Location of seating cubes onsite to be coordinated with Secretariat.
  • Providing the cubes is also possible.
  • Opportunity for a closed product theater in the exhibition with branded cubes is also possible- see product theater description.
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

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PRODUCT THEATER
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Meet with attendees and key decision makers to share your new research outcomes, discuss your clinical protocols, and conduct product demonstrations of your new products and services. Product Theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibit hall, which is set up in theater style for 50 attendees. No other sessions of the scientific programme will run in parallel but may run concurrent with other corporate sponsors. **Not during E poster presentations.

Product Theaters provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas

** It is possible to add branded seating cubes that will be scattered around the exhibition area after the product theater presentation will finish.

Located in the Exhibit hall, Product Theatre provides an opportunity to:

  • Highlight and demonstrate new and existing products.
  • Provide up-to-date research findings.
  • Give product details in-depth.
  • Demonstrate products.
  • Distribute branded materials.
  • Only 2019 Supporters/Exhibitors are eligible to support a Product Theater.
THE PHOTO BOOTH
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The Photo Booth is an excellent tool to engage with Meeting attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

  • The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken. 
  • The exposure will last long after the Meeting ends as these photos are shared with colleagues, friends and family. ​​​​
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website and application, and with signage during the event.  

ADVERTISING SUPPORT OPPORTUNITIES

PROMOTIONAL MATERIAL- DISPLAY TABLE 
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Inclusion of one-page promotional material on a designated display table. 
Material should be provided by the Supporter and approved by the Secretariat. 
The distribution arrangement will be advised.


NEW!!  E ADVERTISEMENTS IN THE MOBILE APPLICATION
  • The supporter will be able to provide a designed PDF file which will be presented as a carousel image upon opening the mobile app.
  • This can be used as an advertisement to your exhibition booth, Industry supported session or any other activity planned during the event.
  • Huge exposure- the attendees sees this image EVERY TIME they open the app
PROMOTIONAL MAILSHOT - EXCLUSIVE​​ OR JOINT
Image result for emailsGain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Congress Organizer. 
  • Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred "Subject" to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​"From" field will be MASCC/ISOO MEETING 2019
  • Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organizer. Minimum three companies apply for this option

* In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250.  Content received after the deadline may be processed for an additional fee of € 500.

Support will be acknowledged in the Industry Support and Exhibition section of the final programme, on the event website, and with signage during the event.


MINI PROGRAMME NEW FEATURES!!!
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  • New: The supporter can choose either to provide an advertisment included in the mini program , exclusive advertisment thus a double spread advert in the mini programme or take an exclusive sponsorship of the mini programme. 
  • Exclusive support: Support will be acknowledged on the back cover as: ˝Supported by... ˝ and a company logo only, The supoprter will also be able to provide up to two advertisments printed in the mini programme.
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, and on signage during the event





​​ *All pictures are illustrations only.​​​​

Additional branding options in Hyatt Regency (meeting venue) will be advised shortly.

SPECIAL REQUESTS

Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the Support and Exhibition Sales  Department (nfreilich@kenes.com) to discuss your needs. 

Additional options for support items are also possible: branded water bottles, branded display cleaners and wine pouring in the exhibition area. We are also able to check branding options intended for participants staying in our official meeting's hotels.

Please note that it is the Exhibitors'/ Supporters' responsibility to comply with the local authority's regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org, Medtech Europe (represents Medical Technology industry) https://www.medtecheurope.org/ and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the promotion of medicines.  Failure to comply with these regulations may not be used as a ground to declare the contract void.  Failure to comply with the rules and regulations will not expose the Organizer to any suits, demands by the Exhibitor/Supporter or any other third party.